7 Remote Employee Onboarding Tips and Checklist for Your Next New Hire


An employee who feels appreciated will proudly sport company merchandise. Depending on your needs and your company, you can use different video conferencing tools like Microsoft Teams, Zoom or Remo for your virtual onboarding programme. A new hire should have a clear picture of what success looks like for the first 100 days and beyond. New hires should recognize how their responsibilities fit into the overall success of the company. Many organizations rely on organic ways of communicating shared history and norms. Don’t leave new employees to guess at these issues; doing so can create ambiguity and stress.

remote onboarding best practices

This goal can be achieved by reviewing the following 4 tips to ensure organization and efficiency for smooth remote onboarding. Everyone should always have their cameras open during virtual meetings to onboard new employees properly. This should help employee retention and satisfaction during the onboarding process. The returns on developing a fantastic virtual onboarding process are huge. Research firm Brandon Hall Group found that companies with a strong onboarding process improve new hire retention by over 80%, and productivity by over 70%.

( Virtual Onboarding 101: Ideas, Tools, Checklist & Best Practices

This can also help gain insight into a candidate’s tech-savviness—or lack thereof—which is an important quality for a remote worker to possess. Do a test run or mock interview with all the individuals that will be attending the interviews. This will help make sure that, at least from your organization’s side, you’ll be able to tweak any video and sound issues in advance. The Ascent is a Motley Fool service that rates and reviews essential products for your everyday money matters. Make sure you test that everything works properly and ensure you have logins for all systems set up before a new hire begins. Many or all of the products here are from our partners that pay us a commission. But our editorial integrity ensures our experts’ opinions aren’t influenced by compensation.

Check-in on a set schedule, which helps balance your other tasks with reaching out (and won’t overwhelm new hires). Also, ensure that there is IT support on hand if the new employee encounters any problems.

What Is Remote Onboarding?

If you do this, you’ll probably want to give your employees some extra money to compensate them for their time filling out paperwork. Estimate the time it takes to fill out all your paperwork, and provide a reasonable amount to compensate them on their first paycheck. Some researchers recommend extending the onboarding process to at least a year. They argue that this can improve employee retention and make new hires feel more comfortable and valued. The duration of onboarding depends on the complexity of the role, and that should guide you on setting the right period for your company and new hires.

remote onboarding best practices

A remote environment can often feel isolating, and group employee onboarding is a fantastic way to address this issue. A hiring manager can ease employees into the position by sending across any company swag and addressing all IT needs a few days in advance, including software and security logins. In this article, we’ll highlight ten remote onboarding best practices and their benefits to ensure the smoothest experience for new hires in 2022.

Onboarding Plan

When you have a solid orientation program, you can avoid a disorganized and lengthy onboarding. In this blog, we’ll explore some https://remotemode.net/ that can help you ensure high retention and organizational success. While all this is important, companies should focus on culture too. Company culture refers to the collective beliefs, attitudes, and values that characterize an organization. Getting new hires acquainted with your company’s culture ASAP helps them contribute to your success faster. Onboarding that emphasizes culture can help foster a feeling of belonging and avoid feelings of isolation going forward. In order to make them feel heard, frequently ask for their constructive feedback and find ways to enhance the onboarding process for future employees.

  • Inspiration can come in many different forms and the best leaders know that.
  • Additionally, it’s less agitating than one-on-one encounters, which some employees might not be comfortable with.
  • “The buddy is the new team member’s point person throughout the onboarding process,” said Christina Ioannou, vice president of HR at Lewis.
  • Have the new employee make an introduction video, if they want to.
  • New employees will be eager to meet their future coworkers and vice versa.
  • A modern digital workplace ensures successful remote onboarding experience for employees and the company.

You will also help the employee be fully absorbed into the organization. They will understand the company rituals and learn the values and expected behaviors – making them feel part of the team from week one. Find out our best practices for remote onboarding, including pre-onboarding, designing an onboarding workflow and tips for success. Your new employees should know who to contact for their specific questions or concerns. Since there’s no way to set up team lunch outings and welcome drinks, you need to look for another way to introduce your new hires to their co-workers. The easiest way is to organize video calls both with the entire team and individually with the colleagues they will communicate with most often. Use this checklist to ensure you reach every step in the process.

Pre-onboarding (Before day one)

Likewise, these buddies will be responsible for checking in on them and connecting them with the rest of the team. Using a cloud-based system can make these documents and information accessible to your remote employees via the internet. Helping new hires feel connected to the team and understand the pecking order is key to creating a sense of belonging. Make introductions to the immediate supervisor, other members of the new hire’s working group and likely collaborators in other departments. A quick video call with the CEO or another top leader also helps drive home the feeling of inclusion and the importance of the work. Remote work can be lonely, so be sure to point out social activities. E-signing helps streamline onboarding, whether remote or in person, but it’s especially important for remote onboarding as a way to cut digital fatigue.

This gives them a comprehensive overview of your company’s culture, people, and values. Likewise, you can also include important reminders, policies, and protocols to be observed during work in your email. It also answers some of your new employees’ questions, thus preventing them from feeling lost on their first day. You now have six best practices for your upgraded virtual onboarding process.

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